BeeDepo Privacy Policy

Last updated: [24.09.2025]

Applies to: BeeDepo mobile application for Android (and future iOS/Windows releases)

1) Who we are

BeeDepo is an inventory and simple accounting application provided by BeeVibes (“BeeVibes”, “we”, “us”).

Contact: info@beedepo.com | 50171, Kerpen

2) Summary

  • No ads.
  • Your operational data (products, categories, transactions) is stored locally on your device by default.
  • Backups to cloud or remote servers are optional and disabled by default.
  • We collect only what’s necessary to run the app and improve reliability (e.g., crash logs if enabled).
  • You can export, back up, or delete your data from within the app at any time.

3) What data we process

A. You provide in the app

  • Inventory & transactions: products, categories, stock levels, prices, cost, thresholds, notes.
  • Profile (optional): name, company name, email, avatar/photo.
  • Settings: language, currency, alert thresholds, report ranges.

Default storage location: on your device (private app storage). We do not receive this data unless you choose a cloud backup or explicitly share it with us (e.g., support).

B. Device & diagnostics

  • Basic device data (model, OS version) and crash/usage logs (if enabled) to improve stability.
  • We don’t use advertising IDs.

C. Cloud backup (optional, future feature)

If you enable cloud backup/sync, we will process the above data on our servers or with selected providers (see §7). We’ll clearly indicate when this feature is available and which provider is used.

4) Why we process your data (legal bases)

  • Provide the app and services (contract/performance): core features, storage, restore, support.
  • Improve reliability and security (legitimate interests): diagnostics, crash logs, abuse prevention.
  • With your consent: optional features such as cloud backup, marketing updates, analytics beyond strictly necessary.

5) Permissions we request (Android)

  • Storage / Files: to read/write your local database and backups.
  • Camera/Photos (optional): if you set a profile photo or attach images.
  • Network: only for updates, license checks, or when you enable cloud backup.

We request permissions only when needed and you may deny them; some features may then be unavailable.

6) Where and how your data is stored

  • Local by default: your inventory database is kept in the app’s private storage.
  • Backups you create: if you export to a file location of your choice, you control that file.
  • Cloud (optional): if enabled later, your data will be encrypted in transit and at rest. Details (provider, region, retention) will be disclosed in-app and in an update to this policy.

7) Third parties & processors

We may use carefully selected vendors for:

  • Distribution: Google Play / Apple App Store.
  • Crash reporting/diagnostics: [e.g., Microsoft App Center / Firebase Crashlytics] (only if you enable diagnostics).
  • Cloud backup (optional): [Provider TBD].

These processors are bound by agreements to protect your data and act only on our instructions.

8) Data retention

  • On device: we retain data until you delete the app data or uninstall BeeDepo.
  • Cloud (optional): retained while your account/backup is active. On deletion requests, we erase or anonymize within a reasonable period unless longer retention is required by law (e.g., fraud prevention).

9) Your rights

Depending on your location, you may have rights to:

  • Access, correct, export, delete your data.
  • Object to or restrict certain processing.
  • Withdraw consent (for optional features) at any time.

Requests: [privacy@beedepo.com]. We may ask to verify your identity. If you’re in the EEA/UK, you can also complain to your local data protection authority.

10) Children

BeeDepo is for business use and not intended for children under 16. We do not knowingly collect children’s personal data.

11) Security

We use technical and organizational measures to protect data (OS-level sandbox, encryption in transit, access controls). No system is 100% secure—please keep your device updated and protected.

12) International transfers

If we use processors outside your country (e.g., cloud backup provider), we’ll rely on appropriate safeguards (such as SCCs/UK IDTA or equivalent) and disclose details when the feature is enabled.

13) Changes to this policy

We may update this policy as the app evolves (e.g., when cloud backup launches). We’ll post the new effective date and, where appropriate, notify you in-app.

14) Contact

Questions or requests about privacy?

Email: info@beedepo.com

Address: BeeVibes, 50171 Kerpen